Eligible candidates can send CV to ihub-data@iiit.ac.in by 25th May 2021. Please include the Name of the role you are applying for in the Subject of the email.

1. Manager/ Deputy Manager:

Job Description:

  • Carrying out and attaining the mission and goals of the business unit managed by providing Administrative Support.
  • Guide, analyze and work with the project coordinator team to recruit, interview, select and hire Employees for the Hub.
  • Provide administrative support for educational/fellowship programs, events, etc.
  • Prepare reports and documents whenever the Head/Funding agency/Host Institute requires before the set deadlines.
  • Provide oversight and Direction to the Teams/ Departments in the operating unit in accordance with the Hubs policies and Procedure.
  • Review all the reports and budgets prepared by the Teams.
  • Hold internal meetings with all the admin related departments within IHub-Data to review all the activities and progress weekly, and report to the Head.
  • Train and provide orientation to junior staff and new employees.
  • Maintain Transparent communication across the Hub.
  • Planning, Coordinating, Developing & Handling Administrative, Outreach & Educational Programs Duties.
  • Interface and engage with external agencies for collaborations, outreach, media presence, etc.

Qualification:

  • Undergraduate degree with at least 5-6 years experience – MBA qualification is desirable.
  • Very good written and oral communications, previous experience as team leader in admin roles necessary.
  • Prior experience in accountancy, tax related issues, documentation, writing reports, high level coordination, etc. is desirable.

2. Program Coordinator/asst. Program Coordinator – Accounts:

Job Description:

  • Assisting in collecting, preparing and reviewing financial Information.
  • Assisting in Preparing Offer Letters, Financial reports, circulars and Internal Notes when required.
  • Coordinating with other departments for gathering Data from their end.
  • Preparing area wise budgets every month and sending it across all Departments.
  • Providing expenditure sheets to Departments when requested.
  • Handling web data queries related to accounts/ admin/ HR.
  • Maintaining and managing cash flow statements (internal) with assistance of Accounts/ Admin Head.
  • Ensuring to file all the Internal notes of expenses and maintain the complete excel record of all these expenses.

Qualification:

  • Undergraduate degree with 0 to 3 year experience.
  • Knowledge of GST, Income tax, etc. is desirable.
  • Very good written and oral communications necessary.
  • Prior experience in accountancy, maintaining cash flow, etc. is necessary.

3. Program Coordinator/asst. Program Coordinator – Admin/ Hr:

Job Description:

  • Planning, coordination and successful execution of all assigned tasks at both internal & external levels.
  • Understanding and providing administrative support on time-to-time basis.
  • Ensure situations and issues are appropriately manages as well as forwarded to next level of resolution .
  • Organizing and facilitates meetings, conferences as required; schedules & coordinates dates & times, venues, attendance, agendas and facilities; takes minutes, transcribe and distribute and follow up on matters arising from meeting.
  • Prepares a variety of statistical, financial and narrative reports, letters, memos and other written correspondence and materials.
  • Documentation relating to administration and HR related activities.
  • Serves as an integral component in staff, faculty & student activities as directed.
  • Activities related to:
    • Pre/ Post hosting/ Deployment presentation & popularization.
    • Post release of research artifacts such as demos & data.
  • Data and code repository along with videos with animation and demonstrations.
  • Web data Queries handling & associated correspondence during running challenges and workshops.

Qualification:

  • Undergraduate degree with 0 to 3 year experience.
  • Very good written and oral communications necessary.
  • Prior experience in writing reports, admin related documentation, etc. is desirable.